Small Card, Big Impact: Wedding Response Cards

UPDATED APRIL 11, 2016—What’s the deal with that odd little card marked “M_________”? As many wedding planners will tell you, those little wedding response cards are quite possibly the single most important piece of stationery in your wedding invitation suite!

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In our world of instantaneous, social media replies, mailing a little card with envelope may seem antiquated. (Actually, enclosing a pre-stamped, pre-addressed response card became mainstream only in recent decades, replacing the more traditional practice of guests using their own personal social stationery to craft a note of reply!) But weddings are a major milestone occasion deserving of a formal commitment—by you and your guests. Get their commitment in writing, on paper, and it will carry far more weight than a tweet, comment or even verbal reply would!

Small Card, Big Impact

This one little card packs a lot of power.  Wedding response cards serve several important duties:

  • Tally your final guest headcount
  • Finalize menu selections for the caterer
  • Collect suggested dance songs
  • Hear back from your guests directly

And, don’t overlook the chance to lighten the mood with some humor, if you wish. Check out these fun (if slightly over-the-top) wedding reply cards from The Huffington Post.

Make the Most of the RSVP

Beyond confirming a reception headcount, wedding reply cards convey the tone and style of your wedding day. Use them to offer additional information for guests so they’ll know what to expect.

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1 ~ Determine your RSVP Date

Always request responses by a due date. (Many wedding planners will suggest moving it up a week earlier to allow for procrastinators!) Find out when your venue and/or caterer need a final headcount. Here are some typical mailing guidelines to set your ‘RSVP’ date:

If you mail wedding invitations …
then ask for a reply by …
8 weeks in advance… 4 weeks before the wedding
6 weeks in advance… 3 weeks before the wedding

2 ~ Confirm the Number of Guests

Indicate where guests may write in the number of people attending your wedding. This is especially important when inviting families, couples where only one will attend, or single guests whom you’ve allowed a “plus one” ( ‘and Guest’ is stated clearly on the envelope).

3 ~ Request Menu Choices (optional)

Your wedding response cards are also a way to obtain entree selections for a formal, sit-down wedding reception. Even if you don’t ask guests to choose a menu option on the response card, you might allow room for guests to indicate any dietary preferences (e.g. vegetarian) or restrictions (e.g. allergies to shellfish or nuts) to help you plan your menu options.

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4 ~ Solicit Special Requests (optional)

Want guests to choose an ice cream flavor for the sundae bar? What about collecting wedding song requests? The response card is one way to involve guests a little in planning a great party.

5 ~ Pre-address and Pre-stamp Envelopes

Envelopes are automatically included with Kleinfeld Paper wedding response cards. Make it easy (and free) for guests to mail back response cards by ordering them pre-addressed. That address does not have to be the same as the return address of your wedding invitation envelopes, just the address for whomever is keeping track of the guest count. This could be you, a parent, or your wedding planner.

Personalize Your Wedding Invitation Response Cards

It’s easy to customize your entire wedding invitation suite, including response cards, with Kleinfeld Paper online, at the Kleinfeld Paper Boutique in Manhattan, or at a nearby retail stationery partner store. Find more ideas and inspiration on this blog, Kleinfeld on Paper and follow us on Pinterest for more ideas!

 

 

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